The room, without the names
Opening the finder returns the table layout. It does not return guest names, email addresses or the list of assignments.
Digital wedding table finder
Find the table. Keep the list private.
A digital wedding table finder lets a guest enter their full name and see only the table assigned to them.
Guests open the private link in an ordinary phone browser, without an account or app, and enter the full name used for the wedding. A match reveals only that table and marks it on the room plan.
The exact-match finder is working in the fictional public demo. The live phone and QR rehearsal is still outstanding.
One useful answer
The screen reveals the minimum.
A table finder does not need to turn the guest list into a searchable directory. It only needs to help the person holding the private wedding link get to the right place.
An exact full-name lookup
The search trims the entry and compares the full name without caring about letter case. It does not offer a browseable list or partial-name suggestions.
No guessing for duplicate names
If two guests share the same full name, the finder says the result is ambiguous and sends the guest to the organiser.
A visible, announced result
A successful lookup shows the table number and label, highlights its position and announces the result for assistive technology.
Before the doors open
A QR seating chart guests can search by full name.
The digital plan is prepared from the couple’s final table assignments and the venue layout. The rehearsal checks the real phone, QR artwork and room plan before the day.
- Check the connection and keep a fallback
The phone needs internet access to load the finder and current assignment. Test venue Wi-Fi or mobile reception at the entrance and keep a printed plan with a named member of the welcome team for guests who cannot connect.
- Build the room layout
Tables receive the agreed number, optional label and position. The couple or authorised organiser checks that the digital room matches the venue plan.
- Assign responding guests
Each attending guest is attached to one wedding-scoped table in the private organiser view.
- Rehearse the arrival
The current link, QR artwork, representative names and ambiguous name case are checked on a phone before guests need them.
- Update without reprinting the list
If an assignment changes before arrival, the organiser updates the source plan. The guest finder then reads that current plan.
A calm fallback
It helps the welcome team, rather than replacing them.
A digital tool still needs a human handover. The venue or organiser should know what the QR opens, who can amend the table plan and what to do when a name cannot be matched.
No match means no table detail
The finder does not expose a nearby result when a name is misspelt or absent. It asks the guest to check the name or speak to the organiser.
A rotated link replaces an old one
The organiser can rotate the shared finder link. A previous matching access code is revoked rather than remaining available indefinitely.
Poor signal has a human fallback
A fresh lookup needs a working connection. The couple and venue agree who holds the final staff or printed copy so a flat battery, weak signal or unfamiliar phone never stops a guest being seated.
Questions worth answering
Wedding table finder questions, answered.
The finder deliberately returns very little information. These answers explain what a guest sees and what the venue keeps as a fallback.
What is a digital wedding table finder?
It is a private wedding page where a guest enters their full name and sees the table assigned to them, with that table highlighted on the room plan.
Can guests see where everybody else is sitting?
No. A successful lookup returns only the matched guest’s own table and does not display the full assignment list.
What happens if a name is misspelt or duplicated?
A missing or ambiguous match does not reveal a nearby guest’s table. The page asks the guest to check the name or speak to the organiser, who holds the human fallback.
Does the table finder work without internet access?
A fresh lookup needs a working connection. The couple and venue agree a staff or printed fallback during the rehearsal for weak signal, a flat battery or an unfamiliar phone.
Planning a 2027 wedding?
See whether the table finder fits your room.
Tell Lewis the date, venue and how your table plan is being managed. He will confirm whether the finder fits the arrival you have in mind and what the rehearsal would need.
Check your wedding dateFounding cohort limited to three 2027 weddings. £395 including personal setup and one remote rehearsal.